Initial Holding

The Initial Holding screen allows access persons or compliance officers to input an access person’s initial holding. Each transaction will validate against the firm rules and generate transaction status. Access person or compliance officer also are able to check the validation status, add comments, and attached supporting documents. All of these are logged for audit.

Click the Initial Holding in the left navigation menu under Access Person and a new Initial Holding Tab folder will be created in the right panel. There are 3 sub-Tab folders: Search Initial Holding, Search Result Initial Holding and Create New Initial Holding.

Initial Holding search screen

Search Initial Holding

Search Criteria

Field Name Description
Tranaction ID Transaction unique record identifier.
Access Person The access person that request the transaction.
Broker Account The broker account number.
Entry Date The request date.
Symbol The symbol of the security.
Security Name The name of the security.
Event Type Transaction event type; eg Initial Holding.
Status Code The status of this transaction; eg approved. denied, cancelled, etc.
Org Unit Code The org unit this transaction belongs to.
AND Select AND radio box if you want those criteria added together.
OR Select OR radio box if you want to get the result if either of the criteria is met

Functional buttons

  • Find: – click the Find button to search.
  • Clear:– click the Clear button to clear all the criteria.

Search Result Initial Holding

Initial Holding search result screen

The top part is the table, which shows the list of the Initial Holding that meet the search criteria. The bottom part is the details, Rule Validation, Document, Email, and Action Logs of the selected entry.

Update/Delete Initial Holding

Double Click the selected record in the table to modify this entry. A new tab folder “Update/Delete Initial Holding” will be added, as shown below.

Initial Holding update/delete screen

Functional buttons

  • Action Dropdown list: – Depends on the current transaction status and user’s permission. It will show a list of action the user is allowed to perform. Select one of the actions from the dropdown list. Typically, Users can add a comment, add document, etc. Those actions are configured via workflow. Please see Workflow section for details.
  • Action Reason Dropdown list :– Select one of the action reasons from the dropdown list.
  • Comments:– A free text box to allows users to input the comments of this action. Comments will show in the action logs.
  • Submit:– A popup window will show success or failure after submitting. Depending on the action performed, it may change the action status. It will stay on this page to allow users to perform another actions
  • Reset:– Reset the data to its initial value and discard all the changes.
  • Close:– Cancel this change(if any) and close this page and switch back to “Search result Initial Holding” Tab.

Create New Initial Holding

Select the “Create New Initial Holding” Tab to create a new entry.

Initial Holding create new screen
Field Name Description

Tranaction ID Transaction unique record identifier. Event Type Transaction event type; eg Initial Holding. Access Person The access person that request the transaction. Broker Account The broker account number. Symbol The symbol of the security. Security Name The name of the security. Entry Date The request date. Number of Shares The initial shares the access person has. Action Reason Select a reason from the dropdown. Org Unit Code The org unit this transaction belongs to. Comments Allow users to input any comments. ================ ========================================================================================================

Functional buttons

  • Create: – Click the Create button to create a new Initial Holding entry and switch to the “Search result Initial Holding” Tab.
  • Clear:– Click the Clear button to clear all the fields.
  • Cancel:– Click the Cancel button to cancel the operation and switch back to the “Search result Initial Holding” Tab.

Each new transaction will validate against the firm employee trade rules and generate transaction status. Please see Detection Builder section for details.