Document

Document is the main place to hold firm policy, such as code of ethics, announcement, etc. Click the Document in the left navigation menu under Firm Policy and a new Document Tab folder will be created in the right panel.

There are 3 sub-Tab folders: Search Document, Search Result Document and Create New Document.

Document search screen

Search Document

Search Criteria

Field Name Description
Doc Id Document unique record identifier.
Title Document title.
CreatedByDate Date and Time when this entry is created.
CreatedByUser User who create this entry.
ModifiedByDate Last modified date and time.
ModifiedByUser Last modified user.
Org Unit Code The org unit this document belongs to.
Status code Status code can be active or inactive or any status set up by the system admin.
Short Desc Short description.
AND Select AND radio box if you want those criteria added together.
OR Select OR radio box if you want to get the result if either of criteria is met

Functional buttons

  • Find: – click Find button to search.
  • Clear:– click Clear button to clear all the criteria.

Search Result Document

Document search result screen

The top part is the table which shows the list of the Document that meet the search criteria. The bottom part is the details, attached files, emails and audit logs of the selected entry. Each document can have many attached files.

Document search result screen with attachment

Update/Delete Document

Double Click the selected record in the table to modify this entry. A new tab folder “Update/Delete Document” will be added, as shown below.

Document update/delete screen

Functional buttons

  • Action Dropdown list: – Depends on the current document status and user’s permission. It will show a list of action the user is allowed to perform. Select one of the actions from the dropdown list. Typically, Users can add a comment, add document, etc. Those actions are configured via the workflow. Please see Workflow section for details.
  • Action Reason Dropdown list :– Select one of the action reasons from the dropdown list.
  • Comments:– A free text box will allow user to input the comments of this action. Comments will show in the action logs.
  • Submit:– Perform this action, the pop down will show, indicating success or failure. Depending on the action performed, it may change the action status. It will stay in this page to allow users to perform another actions
  • Reset:– Reset the data to its initial value and discard all the changes.
  • Close:– Cancel this change(if any) and close this page and switch back to “Search result Document” Tab.

Create New Document

Select the “Create New Document” Tab to create a new entry.

Document create new screen
Field Name Description
Doc Id Document unique record identifier.
Title Document title
Org Unit Code The org unit this document belongs to.
Short Desc Short description.
Action Reason The reason code for creating this new document
Comments Comments; those will be shown in the audit log, along with action reason

Functional buttons

  • Create: – Click the Create button to create a new document entry and switch to the “Search result Document” Tab. Title is a mandatory field; if it is empty, an error will be shown.
  • Clear:– Click the Clear button to clear all the fields.
  • Cancel:– Click the Cancel button to cancel the operation and switch back to the “Search result Document” Tab.

After the document is created, use the workflow in the Update/Delete Document to add attached files.